A cleaning agreement, also known as a cleaning contract or service agreement, is a legally binding document that outlines the terms and conditions between a cleaning service provider and their clients. It serves as a written agreement that ensures both parties are on the same page regarding the scope of work, payment terms, and other important details.
Whether you are a professional cleaner or a business owner looking to hire cleaning services, having a cleaning agreement in place is crucial to protect your interests and establish clear expectations.
Why Do You Need a Cleaning Agreement?
1. Clearly Defined Scope of Work: A cleaning agreement clearly outlines the specific tasks and responsibilities of the cleaning service provider. This helps avoid any confusion or misunderstandings about what is included in the cleaning service.
2. Payment Terms: The agreement includes details about the payment structure, such as hourly rates, fixed fees, or any additional charges for specific services. This ensures transparency and avoids payment disputes.
3. Quality Assurance: A cleaning agreement can include a section on quality standards, specifying the level of cleanliness expected. This ensures that the cleaning service provider meets the client’s expectations and provides satisfactory results.
4. Liability Protection: By including liability and insurance clauses in the agreement, both parties are protected in case of any damages or accidents that may occur during the cleaning process.
5. Termination and Cancellation Policies: A well-drafted cleaning agreement includes provisions for termination and cancellation of services. This allows for a smooth exit strategy if either party wishes to terminate the agreement.
What Should Be Included in a Cleaning Agreement?
When creating a cleaning agreement, it is important to include the following key elements:
- Parties Involved: Clearly state the names and contact information of both the cleaning service provider and the client.
- Scope of Work: Detail the specific cleaning tasks that will be performed, including any additional services that may incur extra charges.
- Payment Terms: Specify the payment structure, including rates, frequency of payment, and any additional fees or charges.
- Term and Termination: Define the duration of the agreement and include provisions for termination or cancellation.
- Insurance and Liability: Clearly outline the insurance coverage of the cleaning service provider and include clauses regarding liability for damages or accidents.
- Confidentiality: If necessary, include a confidentiality clause to protect sensitive information.
- Dispute Resolution: Include a section on how disputes will be resolved, such as through mediation or arbitration.
- Signatures: Both parties should sign and date the agreement to make it legally binding.
Sample Cleaning Agreement
To give you a better understanding of how a cleaning agreement should look, here is a sample template:
1. Parties Involved
This Cleaning Agreement (“Agreement”) is entered into between [Cleaning Service Provider Name], located at [Address], and [Client Name], located at [Address].
2. Scope of Work
[Cleaning Service Provider Name] agrees to provide cleaning services to [Client Name] as follows:
- Dusting and wiping of all surfaces
- Vacuuming and mopping of floors
- Cleaning and sanitizing of bathrooms
- Emptying and disposal of trash
- Additional services: [Specify any additional services and associated charges]
3. Payment Terms
[Client Name] agrees to pay [Cleaning Service Provider Name] a fee of $[Amount] per hour for cleaning services. Payment will be made on a [Weekly/Monthly] basis. Any additional services requested by the client will incur extra charges as specified in the attached price list.
4. Term and Termination
This Agreement shall commence on [Start Date] and continue until terminated by either party. Either party may terminate this Agreement by providing [Notice Period] written notice to the other party.
5. Insurance and Liability
[Cleaning Service Provider Name] agrees to maintain liability insurance to cover any damages or accidents that may occur during the provision of cleaning services. Both parties agree to hold each other harmless for any claims arising from such damages or accidents.
6. Confidentiality
Both parties agree to keep any confidential information obtained during the provision of cleaning services confidential and not disclose it to any third parties without prior written consent.
7. Dispute Resolution
In the event of any disputes arising from this Agreement, both parties agree to first attempt to resolve the dispute through mediation. If mediation is unsuccessful, the dispute shall be referred to arbitration by the rules of [Arbitration Organization].
Tips for Creating an Effective Cleaning Agreement
- Be Specific: Clearly define the scope of work and include specific details about the tasks to be performed.
- Use Clear Language: Write the agreement in clear and concise language that is easily understandable by both parties.
- Include Payment Terms: Specify the payment structure and any additional charges for extra services.
- Consider Insurance: Protect both parties by including provisions for liability insurance.
- Include Termination Clause: Define the duration of the agreement and include provisions for termination or cancellation.
- Review and Revise: Regularly review and update the cleaning agreement to ensure it reflects any changes in the scope of work or terms.
Conclusion
A cleaning agreement is a crucial document that protects both the cleaning service provider and the client. By clearly outlining the scope of work, payment terms, and other important details, a cleaning agreement ensures that expectations are met and disputes are minimized. By following the tips provided and using the sample template as a guide, you can create an effective cleaning agreement that establishes a solid foundation for a successful cleaning service partnership.
Cleaning Agreement Template Word – Download
